RESOURCE MATERIALS


Management materials such as "Best Practices" and samples from other libraries are provided for trustee board use. Be aware that the contents have not passed any legal review.
 
Library Jobs: where to advertise position openings

Library Value Calculator: ALA Advocacy "Making the Case"

Meetings: Alice Sturgis Parliamentary Procedure At A Glance
Meetings: Robert's Rules of Order Helpful Tips
Meetings: Robert's Rules of Order Simplified
Sample Meeting Agenda
Sample Meeting Minutes
Information on Right-to-Know law including Non-Public meetings form 
Evaluate your Board Meetings

Sample Letter of Agreement - Library Funds/Generic
Sample MOU (Memorandum of Understanding) - Building Maintenance/Barrington Public Library
Sample MOU/Cooperative Agreement - Milton Library Trustee Board and Select Board

Sample Custodian Job Description
Library Director Job Description - generic sample 1
Library Director Evaluation - generic sample 1


Trustee Job Description
Trustee Code of Ethics
ALA Golden Rules for Board Members
Effective Trustee Board Members
The Role of Library Trustee: ALA Tip Sheet
Library Board Self-Evaluation: ALA Handbook


Funds Management: Trustee Handbook NH Dept of Justice, Charitable Trusts workshop handout

Responsibilities of Trustee & Director
Working as a Team: Director-Trustees
Working Together: Director-Trustees-Friends
Volunteers Best Practices NH State Library (Rev 12-2019)

 
The following articles are for reference only and are available with permission from the New Hampshire Municipal Association (NHMA). New Hampshire Town and City magazine articles are copyright protected by the New Hampshire Municipal Association, Concord, NH.

Legal Q & A: The NH Right-to-Know Law: A Year in Review July/August 2018 
Legal Q & A: The Powers and Duties of Library Trustees 2010
Legal Q & A: Problem Patrons in the Public Library 2011
Legal Q & A: Meeting Minutes 101  2007 * see RSA 91-A updates July/August 2018
Legal Q & A: Of Meeting Minutes and Machines  2011
Legal Q & A: Sealing of Nonpublic Session Meeting Minutes 2010 * see RSA 91-A updates July/August 2018
Municipal Records Retention 2013
 
NH RSA 202-A:11 authorized trustees to "Adopt bylaws, rules and regulations for its own transaction of business and for the government of the library."

BYLAWS
Bylaws define the governing and operational rules of the board. They specify when the board meets, the election of officers and term of office, etc. NHLTA has compiled a list of samples.

POLICIES

Policies are set by the board to define the operations of the library, such as hour of operation, customer relations, staffing, employee conduct and other operational matters.

NHLTA has compiled a recommended LIST of library policies.

Collection Development Jaffrey Public Library (revised 4-2017) 
Keene Public Library. Policies and Bylaws 
 
CO-OPS
Public libraries in New Hampshire are clustered into 11 library co-ops. These co-ops are a good source for finding neighboring library trustee boards to organize regional gatherings to network and share information, and talk about issues that are common to all trustees.

The following lists contain co-op and population information and can be downloaded. 
Library list sorted by city/town name
Library list sorted by co-op
Library list sorted by population
 

PDF files are opened using Adobe Acrobat Reader, available at Adobe's web site.